The Data Protection Act 1998

Notification of processing of personal data

It is required under data protection legislation to inform individuals about the processing of personal information i.e. why this information is being collected, how this information will be used and the circumstances in which it will be disclosed.

Information supplied in connection with your horse passport application will be held by STAGBI, a Passport Issuing Organisation, in accordance with the requirements of the Horse Passport Legislation. There is a mandatory legal requirement that some horse passport based information about horse and owner are held by Passport Issuing Organisations. The information required includes: UELN; Name of horse; Date of registration; Date and/or year of birth; Microchip number; Date and/or year of death; Sex; Breed; Colour; Owner details (title, first name, last name, address, postcode); Country of birth; Date of passport issue; Section IX issued and if available, other information to aid identification (such as freezemark, internal organisation reference number) and may be forwarded to DEFRA or Trading Standards. .

This information will also enable DEFRA to carry out its responsibilities regarding the implementation of the EU equine identification requirements. It will also be used for disease control and surveillance activities and assist in tracing the owners of straying, lost or stolen horses and reduce malpractice in the sale of horses and ponies. DEFRA will also provide information to third parties or organisations or persons contracted by DEFRA for the purposes of research and evaluation. .

Your personal data may be shared, if necessary, within the DEFRA family, other Central Government Departments, Non-Departmental Public Bodies, Local Authorities and other enforcement bodies. .

DEFRA or its agents may be required to release information, including personal data and commercial information, on request under the Freedom of Information Act 2000 or the Environmental Information Regulations 2004. However, neither DEFRA nor their agents will permit any unwarranted breach of confidentiality nor will they act in contravention of their obligations under the Data Protection Act 1998.

DEFRA or their appointed agents may use the name, address and other details on your application to contact you in connection with occasional customer research aimed at improving the services that DEFRA provides to you.