In accordance with Equine Regulation if you are permanently importing a Standardbred horse or trotter from outside EU you will need to register the horse with STAGBI

Request application to import form from STAGBI or download on line

Return completed form to STAGBI with Health Documents (issued by country of origin and which accompanied horse when travelling into GB) and appropriate fees

Submit application for Export Certificate to the Registration Organisation of the country of origin

Please complete form and return to: 

STAGBI, Room 2, Creuddyn, Pontfaen Rd, Lampeter SA48 7BN
01570 429361 / 07581 438805


H1     As an authorised and Approved Passport Issuing Organisation for Standardbreds in Great Britain and Ireland STAGBI will process the registration of a permanently imported horse in accordance to the regulations as specified in the Commission Regulation EC 2015/262 (the “2016 EU Regulation”); 2018 No 761 The Equine Identification (England) Regulations 2018; 2019 No 57 (W.20) The Equine Identification (Wales) Regulations 2019 and 2019 No 30 The Equine Animal (Identification) (Scotland) Regulations 2019.

H2     New owner should obtain an Application to Register non-EU Imported Horse Pack from STAGBI.   It is required that all parts of the application for registration and passport be completed in full.

i) PART A:  Application for Registration and Passport:  To be completed by owner.  In the case of joint ownership, all persons must sign and all persons must be current members of STAGBI.

ii) PART B: Equine Identification:  Silhouette and written description to be completed, signed and stamped by a Veterinary Surgeon (Using Wetherby’s Guidelines). NB Where possible a minimum of 5 markings should be recorded and all white markings to be completed in red.

iii) PART C: Microchip & DNA Declaration: To be completed, signed and stamped by Veterinary Surgeon. NB As of 2020 USA and Canada are now microchipping foals and, some older horses have also been microchipped.  If a horse from North America has been microchipped, this will be recorded with the registration document that accompanies the horse when imported. PLEASE ENSURE VET CHECKS FOR A MICROCHIP ALREADY IMPLANTED.

H3     Completed forms should be returned to STAGBI and must be accompanied by Import documents & Health Certificate (should have accompanied horse in transit); Hair Samples for DNA analysis and appropriate fees.   Registration and issuing of passports will be delayed if there are any queries or discrepancies within the application.

H4     It is a requirement that either the seller, buyer or agent applies to the National Regulatory Body of the country of export for an Export Certificate.  The Export Certificate must be issued by the National Regulatory Body of the country of export and should be submitted directly to STAGBI from the country of export. For permanent imports, a Definitive Export is issued, or a Temporary Export Certificated may be issued, valid for 90 days only.  The export certificate must contain details of breeding, ownership, earnings, race-line summaries and DNA profile confirming parental verification.  The Export Certificate must be issued in the name of the person importing the horse to Great Britain.

H5     Horse will be registered as named on Registration and Export Certificate issued by country of origin.  Any change of name must be completed prior to import to Great Britain.

H6     Before the passport is issued, appropriate checks will be made to ensure that that the information provided and entered in the passport is correct and that a passport does not already exist.

H7     In accordance with Commission Regulation EC 2015/262 (the “2016 EU Regulation”)  the passport issued will be stamped as a “Duplicate Passport” and  Section II Part II of the Passport issued will be signed and stamped to declare that the horse as not intended for human consumption.

H8     Once the registration is complete, the original Passport will be over-stamped by STAGBI and returned to the registered owner with a Certificate of Ownership by Royal Mail “Signed for Delivery” or “Guaranteed Delivery”  if requested (see additional fees. STAGBI accepts no responsibility for passports that may be lost in the post.

H9     In order to provide you with STAGBI services and comply with the law and regulations by which STAGBI is bound, we will need to collect some personal data in accordance to General Data Protection Regulation (GDPR) and Data Protection Regulation (DPA 2018).

As an Owner,  your name and address will be permanently recorded in the Statutory Section of the Equine Passport, STAGBI Database and forwarded to the UK Governments Central Equine Database as required by Regulation.  STAGBI may also be required to provide your personal information to comply with a specific request from Local Authorities, Police or Government. As an owner your details may also be shared with a racing organisation /other Standardbred Stud as requested.

If you do not provide the information it may delay or prevent us from meeting our obligations and may mean that unfortunately we will not be able to provide our services to you.  For further details please refer to STAGBI Privacy Policy.

H10    All registrations are subject to the approval of STAGBI.

H11   STAGBI will enter into the breeding book, animals of the same breed, line or cross that are eligible for entry under the Society’s breed criteria, without discrimination on account of their country of origin.


Shopping cart0
There are no products in the cart!
Continue shopping